Goal 1
Implement a DEIS strategic planning process at Michigan Tech
Planning Domain
Goal 1 will impact all Michigan Tech DEIS strategic planning domains.
| Projected Outcome | Timeline | Actual Outcome |
|---|---|---|
| 1. ≥5 Michigan Tech DEIS strategic plans will be published on unit website1 | Late spring 2023 | Complete |
| 2. Meet with all units to review implementation of finalized plans | Late fall 2023 | Complete |
| Action Item | Timeline | Outcome |
|---|---|---|
| 1. Vice President for Engagement and Belonging conduct listening tour to assess top DEIS needs and priorities | Mid-spring 2021 | Complete |
| 2. In consultation with Michigan Tech community, develop University-wide framework for DEIS strategic planning | Early fall 2021 | Complete |
| 3. Develop a DEIS Strategic Planning Toolkit to assist units with planning | Early fall 2021 | Complete |
| 4. Promote the process in leadership venues (e.g., President’s Council, Board of Trustees, and among specific MTU units) and provide continuous updates on progress2 | Late spring 2023 | Complete |
| 5. Consult with units on plan development as requested | Late spring 2023 | Complete |
| 6. Consult with units that have completed their plans on implementation | Late spring 2024 | Complete |
|
2 Engagement and Belonging has made numerous presentations and updates on our DEIS strategic planning process (more than 20) to various leadership bodies over the past 1.5 years. |
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Goal 2
Engagement and Belonging Communications Plan
Planning Domain
Communication and Branding
| Projected Outcome | Projected Sub-Outcomes | Timeline | Actual Outcome |
|---|---|---|---|
| 1. Develop a comprehensive unit-wide Engagement and Belonging communications plan addressing internal and external needs. | a. An annual Engagement and Belonging calendar of events and communication items | November 2024 | In progress |
| b. Guidance documents for internal and external communications | October 2024 | In progress | |
| c. Metrics for evaluating performance | October 2024 | In progress |
| Action Item | Timeline | Outcome |
|---|---|---|
| 1. Conduct unit communications needs analysis to evaluate current strategies and gaps | August 2024 | Complete |
| 2. Conduct an audience analysis for all EB stakeholders and communication channels | May 2024 | Complete |
| 3. Evaluate current and potential partnerships to outline key areas for partner engagement and develop partner outreach strategy | October 2024 | In progress |
| 4. Based on needs, audience, and partner analyses, create robust and responsive yearly communications plan | November 2024 | In progress |
Note: Some components of goal 2 will be coordinated with goal 3.
Goal 3
Process Excellence
Planning Domain
Goal 3 will impact all Engagement and Belonging DEIS goals.
| Projected Outcome | Projected Sub-Outcomes | Timeline | Actual Outcome |
|---|---|---|---|
| 1. Develop an Engagement and Belonging process excellence plan with the following components: | a. Document Efficiency | December 2024 | In progress |
| b. Succession Planning | December 2024 | In progress | |
| 2. McNair Scholars Program | a. Event planning | July 2024 | Complete |
| b. Scheduling Efficiency | March 2024 | Complete |
| Action Item | Action Sub-Items | Timeline | Outcome |
|---|---|---|---|
| 1. Create Documentation for Engagement and Belonging | a. Create documentation for regular processes/projects | December 2024 | In progress |
| b. Communication guides/templates | December 2024 | In progress | |
| c. Consult internal reference points and Senior Director of Engagement and Belonging Operations on implementation | December 2024 | Complete | |
| d. Consult with Vice President for Engagement and Belonging; receive approval on final documentation | December 2024 | In progress | |
| 2. Develop Succession Planning Framework | a. Create/monitor job descriptions for all positions | August 2024 | Complete |
| b. Create documentation for regular processes/projects/tasks/protocols | December 2024 | In progress | |
| c. Conduct a needs analysis to determine what an optimal project management plan should look like for Engagement and Belonging | November 2024 | In progress | |
| 3. Develop documentation for McNair Scholars Program | a. Create documentation for regular processes/projects | August 2024 | Complete |
| b. Consult with Associate Director and/or McNair subject matter expert on McNair event planning | August 2024 | Complete | |
| c. Consult with Associate Director and/or McNair subject matter expert on McNair scheduling | August 2024 | Complete | |
| d. Consult with Director on final review of documentation for McNair and student meetings | August 2024 | Complete | |
| 4. Action Items that will support all outcomes | a. Consult with Lean Facilitator on optional components of a project management plan | November 2024 | In progress |
| b. Conduct mid-year check-in/retreat to touch base on progress | January 2025 | In progress | |
| c. Post Year Review / Pre-semester retreat to touch base on progress | July 2025 | In progress |
Note: Some components of goal 3 will be coordinated with goal 2.