Externally Funded Academic Year Fringes

Policy

Fringes that are budgeted in the General Fund will only be used for fringe benefit expenses unless unusual circumstances require an exception. Departments that have generated externally funded academic year release time (not a cost share) will also be authorized to transfer the fringe budget associated with the release time to other expenditure categories.

Procedure

Departments who wish to transfer release time salary and/or fringe savings to other accounts must submit the following information to the Budget & Planning Office within the electronic journal:

1. The department org number
2. The research index number charged for the release time
3. The name and M# of the tenure-track faculty or administrator involved in the release time
4. The total S&W amount of release time
5. The total Fringe amount associated with the release time
6. Any Sponsored Funding Bonuses associated with the release time 

Transfer requests are to be submitted after all payroll charges and potential reallocations have posted. The release time information should be included directly in the electronic journal in the “Public Comment” section seen here:

Note: Departments that have established an A13xxx account to report faculty research efforts must only use these accounts for faculty research S&W and Fringes. If any funds are going to be expended on other activities, the funds must be transferred to another account. No other expenditures can be charged to these accounts.