It turns out your mother was right: as short as they are, thank you notes are incredibly important. Writing one could make the difference between getting the job or not, so don't leave it up to chance—take a few minutes to write one!
Send it within one to two days following your interview. It does not matter whether you send the letter via email or snail mail—as long as you are professional and prompt. It's the right thing to do, and it shows you have professional etiquette, which will make you stand out.
View a printable version of our sample thank you letters.
A handwritten thank you note is most impressive and appreciated—just eliminate the addresses and date. If you choose to type a letter, use the proper business letter format below—hand-sign and hand-address the envelope for the most personal touch.
Your Street Address
Town, State, ZIP
Date
Recruiter's Name, Title
Company Name
Street Address
Town, State, ZIP
Dear Ms. Recruiter,
Thank you for the opportunity to interview yesterday for the [name of position] position. It was a pleasure to meet you and learn more about [Company Name]. I really appreciated hearing about ____________________ and _______________________.
(The first paragraph is a simple thank you, and reminds the recruiter about the position for which you interviewed, as well as 2-3 things you spoke about.)
I’m very excited about this position and the possibility of joining [Company Name]. I’m ready to work hard and exceed your expectations. Thank you for your consideration and all you've done on my behalf.
(Last paragraph should reiterate your enthusiasm for the opportunity and express your appreciation for being considered.)
Sincerely,
Your Name
Your Street Address
Town, State, ZIP
Date
Recruiter's Name, Title
Company Name
Street Address
Town, State, ZIP
Dear Mr. or Ms. [Interviewer’s last name],
I am writing to thank you very much for interviewing me after the Michigan Tech Fall Career Fair. I really appreciate your time, and it was a pleasure to meet you.
I especially enjoyed talking to you about _________________ and _______________. (2 or 3 things you spoke about)
I’m really excited about the possibility of working for [Company Name], and I’m ready to work hard and exceed your expectations.
Again, thank you for your generous time in meeting with me. I look forward to speaking with you again soon.
Sincerely,
Your Name
Send to everyone you met with individually, or to the interview lead if you interviewed with multiple people at the same time.
Your Street Address
Town, State, ZIP
Date
Recruiter's Name, Title
Company Name
Street Address
Town, State, ZIP
Dear Mr. or Ms. [Interviewer’s last name—or first name if you’ve had frequent contact and/or they’ve asked you to use their first name],
I am writing to thank you for inviting me to your [plant, office, facilities] and for your generous hospitality while I was there. I really appreciate your time, and it was a pleasure to meet you (or “see you again”, if you’ve already met).
I especially enjoyed learning more about [Company Name] and hearing about ___________________ and __________________. (2 or 3 things you spoke about)
Seeing where I’d be working and meeting everyone makes me even more excited about the possibility of joining [Company Name].
Thank you for your consideration and all you’ve done on my behalf. I look forward to speaking with you again soon.
Sincerely,
Your Name
Send to everyone you met with individually, or to the interview lead if you interviewed with multiple people at the same time.
Your Street Address
Town, State, ZIP
Date
Recruiter's Name, Title
Company Name
Street Address
Town, State, Zip
Dear Mr. or Ms. [Interviewer’s last name—or first name if you’ve had frequent contact and/or they’ve asked you to use their first name],
I am writing to thank you very much for inviting me to dinner with you on [day and date or after the career fair]. I enjoyed meeting everyone and getting to know you better.
It was great hearing about ____________________ and _______________________. (2 or 3 things you spoke about)
I’m really excited about the possibility of working for [Company Name], and I’m ready to work hard and exceed your expectations.
Again, thank you very much for dinner. I look forward to speaking with you again soon.
Sincerely,
Your Name
Your Street Address
Town, State, ZIP
Date
Recruiter's Name, Title
Company Name
Street Address
Town, State, Zip
Dear Mr. or Ms. [Representative’s last name],
It was a pleasure to meet and speak with you at the Michigan Tech Fall Career Fair (or other networking event). I want to thank you very much for taking my resume and offering to pass it on to the appropriate person in your company. I really appreciate your time and efforts on my behalf.
I’m excited about the possibility of working for [Company Name] and look forward to speaking with someone soon.
Sincerely,
Your Name