What is a letter of inquiry?
When you have a project that might appeal to a foundation, they usually specify the
types of materials they prefer to receive. In many cases, the initial communication
involves a concise letter of inquiry (LOI) spanning one to three pages, which numerous
foundations accept throughout the year on a rolling basis. Alternatively, certain
funders may require you to submit a preliminary letter of intent as part of their
formal proposal request process, often referred to as a Request for Proposal (RFP).
Writing tips
Letters of inquiry should be well-written, straightforward, and compelling. It’s important
to conduct thorough research on the foundation’s mission and focus areas beforehand,
ensuring that each letter is customized to align with the specific goals of the organization.
If you are considering submitting a letter of inquiry, feel free to reach out to our
office. We can assist with tailoring the LOI to suit the foundation’s priorities,
offer feedback on the content, and provide editing support before it is sent to the
potential funder.
Format and style guide
The opening paragraph should start with a compelling "hook" or a clear problem statement
designed to capture the reader's attention and highlight the issue you aim to address.
Focus on the actual problem itself rather than emphasizing the lack of research surrounding
it. The introduction should also include:
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The importance of the problem
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A brief overview of your approach to addressing it
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How your project will help resolve the issue
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The connection between your project and the foundation’s mission, priorities, and
program areas
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An estimated budget for the project and a proposed timeline for its completion
- Include the qualifications of the project staff
The main body of the letter should provide a more detailed explanation of the project,
including:
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Organization description
- Keep this short and focus on Michigan Tech's unique ability to meet the stated need.
Provide a brief history of the organization and current relevant programs.
- Directly connect what you do now and what you want to do with the requested funding.
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The statement of need
- Convince the reader that your project is capable of fulfilling an important need.
Describe the geographical area, target population, and abbreviated statistical data
as appropriate.
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The methodology
- A brief description of analysis methods, ensuring the reviewer can see how your methodology
aligns with your research questions. Should be clear, logical, and achievable.
- Include the major activities, names and titles of key project staff, and your desired
objectives.
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Other funding sources
- Include any other partnering organizations, foundations, or corporate groups that
have been, or will be, approached to support the project.
Close your LOI with a brief restatement of the significance of the project to the
research field, population served or other areas that tie to the foundation’s interests.
- Offer to answer further questions
- Thank the potential funder for their consideration
Note: when you write a letter of inquiry, only include attachments if the funder asks
for them. Figures and charts should be left out of the initial communications and
can be included if you are invited to submit a full proposal.
Additional Resources
How to Write a Letter of Inquiry to a Foundation- Liveabout Dotcom
Sample Letter of Inquiry- NorthSky Nonprofit Network
How to Write an LOI- Grant News
