University purchasing cards may be used for goods and off-campus services with the following exceptions:
| Prohibited Item | How to Purchase Item |
|---|---|
| Alcoholic Beverages & Tobacco | Prohibited (Alcohol only by authorized departments) |
| Live Vertebrate Animals | All animal purchases must go through Research Integrity in the Vice President for Research Office |
| Cash advances | Must use Concur Request for Cash Advance |
| Cell Phone (mobile devices) and Services | Cellular Service Policy |
| Cell Phone & Internet Reimbursement Allowance Request Form | |
| Charter Bus, Plane, or Boat | Purchase requisition is required due to liability insurance requirements |
| Chemicals (Laboratory and Research) | Order through University Chemical Stores |
| Controlled Substances | See Controlled Substances |
| Computers, Computer Components, and Printers | These purchases must follow the 2.14 Information Technology Procurement policy and the SD# must be included in the business purpose description |
| Cylinder Gases and Liquid Nitrogen (Propane is permitted) | Purchase requisition is required due to federal regulations compliance |
| Equipment Costs of $5,000 or greater | Purchase requisition is required in order to ensure proper accounting |
| Flowers | Flowers as gifts (for any reason) are prohibited—check request is required |
| Food, Meals, Hospitality, and Entertainment | Must use Concur Business Meal Expense |
| Gasoline (Personal Vehicle) | Must claim mileage in Concur |
| Gifts for Employees (including student employees) | Prohibited—Policy |
| Hazardous Materials | Purchase requisition is required due to federal regulations compliance. Start with University Chemical Stores |
| Individuals | Payment to individuals must follow the Independent Contractor Procedures. |
| Internet Services | Internet Service Policy |
| Internet Allowance Request Form | |
| Leases and Rentals of Real Estate | Contact Assoc. VP for Administration |
| Memberships | Prohibited in civic, community, and social organizations. Professional memberships are permitted |
| Maintenance Agreements | Purchase requisition with a contract is required |
| Michigan Tech Standard Letterhead, Business cards, and Envelopes | Inter-account bill is used when purchased through Michigan Tech Print Shop. Purchase requisition is required to ensure meeting University standards |
| Personal Items | Prohibited -- Policy |
| Purchase Involving the Trade of Tagged University Property | Purchase requisition is required in order to track the disposal of the tagged property |
| Relocation and Moving Expenses for Employees | House Hunting/Moving Expense Voucher is required |
| Renovations, Remodeling, Installations, or Repairs on Campus | Purchase requisition is required due to liability insurance requirements |
| *Sales Tax | Prohibited |
| Services Performed on Campus and/or requiring contract | Purchase requisition is required due to liability insurance requirements |
| Software, Cloud Services | These purchases must follow the 2.14 Information Technology Procurement policy and the SD# must be included in the business purpose description |
| Split Transactions | Single Transaction Limit is $4,999. A purchase may NOT be split into multiple transactions to stay within the single transaction limit. |
| Vehicles and Trailers | Purchase requisition required |
| Weapons or ammunition | Prohibited |
*See State Sales and Use Tax—Certificates of Exemption for forms and additional states.
* If sales tax is charged and you are unsuccessful in getting it refunded, note on the receipt that an attempt was made to have the sales tax refunded.