The recommended start and end dates for contractual (supported) graduate students are as follows:
Academic Year 2025-2026
- Fall 2025: 08/17/2025 - 12/20/2025 (18 weeks)
- Spring 2026: 12/21/2025 - 04/25/2026 (18 weeks)
- Summer 2026: 04/26/2026 - 08/15/2026 (16 weeks)
Academic Year 2024-2025
- Fall 2024: 08/18/2024 - 12/21/2024 (18 weeks)
- Spring 2025: 12/22/2024 - 04/26/2025 (18 weeks)
- Summer 2025: 04/27/2025 - 08/16/2025 (16 weeks)
Electronic Personnel Action Forms (EPAFs)
- The Graduate School does not approve EPAFs for hourly (P541H) graduate students.
- All EPAFs for graduate students are due in the Graduate School for approval by noon
on Friday of the first week of the pay period.
- Once approved by the Graduate School, EPAFs will be forwarded to the appropriate department (Sponsored Programs Accounting for approval or Payroll Services for processing).
Other Recommendations
- If at all possible, please put students on payroll for the entire academic year.
- If semester by semester, please notify the student that the amount of their check could change depending on the semester in which they are working because semesters may vary in length.
- If a student is set up for the entire year and only works for one semester, it is very important to notify Payroll Services immediately as this could result in an overpayment.
- All termination of support requests must be reviewed and approved by the Graduate School before terminating a student's support.