IMPORTANT NOTE: Requestor and secondary contact (if listed) are the only people who may sign for this package, and must be trained and authorized to be present in the lab stated on this form. Packages will only be delivered to the lab stated on this form.
Each bold item below represents a field on our order form. Read through the notes to learn more about the best way to fill out each field. Please see our Policies and Procedures document for more information about ordering through us.
Vendor: Select the name of the vendor from whom the product(s) will be ordered. This list is non-exhaustive, and does not include many lesser-used vendors. You can type in this box to jump to a matching name. If you are purchasing UCS stock products, please select “Chem Stores (In Stock)”. If your chosen vendor is not listed, leave this field blank and manually type the vendor name in the next field.
Order Notes: Please include any additional information that may help us process this order. Examples might include a URL for the product listing, a comment that you will send supporting documentation in a separate email, or any known promo codes. We will review this information before processing an order, and will contact you if we have any questions.
Requestor Name: Enter the name of the primary contact for this order. This is usually the end-user, and they must be authorized to make purchases before we will process the order. Please see our Policies and Procedures document for more information about how and when a person should be authorized.
Note: UCS can only release items to individuals who are listed on the form or have been designated via email by the primary requestor or PI. Any individual accepting a delivery must be trained and authorized to be present in the lab during delivery.
Phone: Enter the phone number of the primary contact in case we need to reach you quickly.
Requester Email: Enter the MTU email address for the primary contact.
Secondary Contact: Enter the name of a secondary contact (if applicable). This is usually someone who should be contacted in addition to the primary contact, and they will be allowed to pick up or receive packages on behalf of the primary contact.
Secondary Phone: Enter the phone number of the secondary contact.
Secondary contact email: Enter the MTU email address for the secondary contact.
Date Needed: Please choose the date on which you need the products. We will do our best to get your products here on or before this date. Please note that if you enter a “date needed” that is <3 business days away from the submission date, it may not be possible for your product to deliver in time without rush shipping. See next section for more information.
Rush Order: Please check this box only if you want expedited shipping and are willing to pay the associated fees. If this box is not checked, we won’t use expedited shipping even if it means product delivery will occur after your ‘date needed’. If you check this box, we may still contact you for approval of particularly expensive expedited shipping fees before finalizing the order.
Catalog #: Enter the catalog # (SKU, product code, part number) according to the selected vendor. If requesting products from the Chem Stores catalog, enter our 5-digit item #, including leading zeroes. Selecting “Chem Stores” as the vendor and then entering a valid stock item # will auto-fill the fields for size, description, and unit cost. You will still need to enter the desired quantity for each product.
Qty: Enter the quantity of each product you want. This number will be multiplied by the “Unit” (if applicable) to give the total number of individual products you receive. For example, if your quantity is “5” and your unit is “Pack of 10”, you will receive a total of 50 individual items.
Size: Enter the container size or physical dimensions of the product, if relevant. E.x.: 50 g, 4 L, 10 x 30 mm, etc. When ordering packs of a product, the size represents an individual item instead of the whole pack.
Unit: This doesn’t apply to all products. Use this field to indicate if you are purchasing a pack- or case- quantity, or if the product is a kit. This usually looks like “pk/12” or “case/48”. Please note that if purchasing a Chem Stores stock item, the unit might be included in the description.
Description: Enter a reasonable description. Describe the product concisely and accurately, ensuring that there is enough information to understand what the desired product is and what distinguishes it from other options the vendor may offer. For example, chemical descriptions should generally consist of just the name of the chemical, its grade, and purity. We do not need a description of what the product is used for. Please note that these description fields can be visually expanded by clicking-and-dragging the striped handle in the lower-right corner of the box.
Unit cost: Enter the vendor’s current price per packing unit. This will usually be the public list price, but you may enter a quoted/discounted price if known. If you enter a price that is different from the list price, please provide supporting documentation for that price (unless it’s a price we gave you).
Total Cost: This field will auto-populate based on the Qty and Unit Cost.
Estimated Total: This field is the sum of the Total Cost column. Note that as an estimated cost it may not reflect our discounts nor will it reflect additional shipping charges, international transaction fees, or other specialized charges related to the order.
NOTE: Additional line items may be added by clicking the plus sign found near the ‘estimated total’.
Account: Enter the Michigan Tech account/index number that should be charged for this order. If the cost should be split between multiple indexes, you may indicate that here. E.x. “$100 on A12345, and the remaining amount on D09876”, or “Charge 25% to each of the following indexes: ____”. If the cost is distributed in this way, it will be reflected on our receipts via a “Cost balancer” item, indicating the other indexes charged and the total amount of the order. The products themselves might only be listed on a single index/receipt.
Name of faculty advisor: Enter the name of the PI / account custodian for the above index / account number, or the name of the lab supervisor. PI’s placing the order should list themselves, unless using a collaborator’s index.
Department: Select the department that will be considered the owner of the products.
When your order arrives you would like:
Choose either:
Pickup: We will hold the items in B013 ChemSci until they are picked up. You or a designated individual will be responsible for safely transporting the items to your lab. Please pick up your items within 5 business days. You should always choose this option for labs located within the Chemical Sciences or H-STEM building.
-OR-
Delivery: UCS will deliver the items to the building and lab you specify, and must be received by a designated individual (see "Requestor name" above). Chemicals will not be delivered to offices or office personnel.
Building: Please select the appropriate building from the dropdown list.
Room Number: Chemicals must be delivered directly to the laboratory; please list the room number here.
When finished entering information, click the "Submit" button at the bottom. If the submission is successful, you should see a Chem Stores Web Order #, and a copy of the form will be sent to your email. If you do not receive an email right away, the form submission has likely failed and you should resubmit.