Space Information Updating

ASPIRE Instructions

Updating Space Information:

As a Space Coordinator, your role is to enter and maintain accurate space data for your assigned area.

• log in to ASPIRE using your ISO username and password
• from the Space Coordinator View Menu (Coord Views), click "Department Rooms Overview"
• click any room number and the Room Information page will open
• visit the Helpful Guide for updating room information and review the following:
  
  • room owner and user
  • occupant information
  • CIP code definitions and CIP code instructions
  • use code definitions and use code instructions
  • function code definitions and function code instructions
  • comments
  • room condition
  • work station definition and work station instructions
  • functional usage percent definitions and functional usage percent instructions
  • basic attributes
  • technology attributes
    • updated by IT. If this information needs to be updated, email it-help@mtu.edu.
  • lab attributes
  • accounting - room usage (add or delete indexes based on the activity undergoing in the room. If an occupant is in this room, the index added should match the index in the payroll distribution)
  • equipment (fed in through banner)
  • room data is...
    • Once room information is verified/updated, change the "room data is" box took and click update.
      • If the room data is box is already marked ok, you will need to change it to not ok, click update, change it back to ok, and click update once again.

Note - when room information data is changed in the yellow box, you must hit "update" before updating information that is outside of the yellow box otherwise it will not save. 

Oracle Error Reports:

As a Space Coordinator, your role is to ensure your rooms have no errors. There are five Oracle Error Reports that will assist you with ensuring your rooms have accurate data. These Error Reports are run automatically on a quarterly basis (January 15, April 15, July 15, and October 15) and emailed directly to the Space Coordinator. Error reports can also be run anytime on your own.

As a Space Coordinator, you must review each Error Report and make the necessary corrections to fix the error(s).

To run the Error Reports:

• log in to ASPIRE using your ISO username and password
• depending on your access, you could have a different landing page
  • If you land on the "Main Menu", click "Coord Views"
• from the Space Coordinator Menu (Coord Views) click on the error report type that you wish to run 
• enter your Banner 8 username and password
• click "Submit" at the top of the page (you do not need to change any of the parameters)

For more information on the Error Reports, visit ASPIRE Error Reports.

Facilities Floor Plans:

ASPIRE allows users to view any building maps that were created by the Facilities Department.

To view the building maps:

• log in to ASPIRE using your ISO username and password
• depending on your access, you could have a different landing page
  • If you land on the "Main Menu", click "Coord Views"
• from the Space Coordinator View Menu (Coord Views), click "Department Rooms Overview"
• click any room number and the room information screen will open
• click "PDF Building Maps" which is towards the top of the Room Information page
• select the building you would like a map of and it will download

or 

• log in to ASPIRE using your ISO username and password
• click "ASPIRE Main Menu"
• under the "Space" dropdown, click "Building Photos and Maps"